Meet the Team | Shawnessy Community Centre Association

President

Mike Contini

The Chief Operating Officer of the Community
Chairs all of the meetings of the Board of Directors, and meetings of the Members of the Society
Shall be the official spokesman for the Community, but he/she may delegate such power regarding public pronouncements to such member of the Community as he/she may decide.
Shall act at all times in accordance with the lawful directives of the Board
One of four (4) cheque co-signers that can appear on Community cheques
An ex officio member of all Community Committees
Attend all monthly Board meetings
Cannot chair any committee other than a Board of Directors Committee
Responsible for the overall operations of the Community Association
Represents the Association in dealing with Government, Business, Organizations & Residents

Vice President

Reports directly to the President
Shall conduct meetings in the absence of the President
An ex-officio member of all Community Committees
Acts as signing officer for cheques and official documents
Be able to assume Presidential responsibilities if the need arises
Attend all monthly Board Meetings
Serves and chairs on the Executive Committee with the President/Secretary/Treasurer
Oversees projects/tasks as required
Cannot chair any committee other than a Board of Directors Committee
Share duties with the President as required

Secretary

Reports directly to the President
Acts as signing officer for cheques and other documents
Prepares the agendas for all meetings of the Board of Directors, and meetings of the Members of the Society
Takes minutes of those meetings and prepares them for signature by the President and Secretary
An ex-officio member of all Community Committees
Holds and maintains copies of all correspondence generated from and to all individuals acting under the direction of the Board of Directors
Maintains a minutes book
Prepares and sends out correspondence as required by the President
Keeper of the Seal of the Community
Keeps records of important correspondence and documents
Responsible for mail pickup weekly

Treasurer

Reports directly to the President
Acts as signing officer for cheques and other documents
An ex officio member of all Community Committees
Attend all monthly Board Meetings
Presents monthly financial statements to the Board of Directors - prepared by the bookkeeper
Ensures the annual financial statement is prepared by the appointed auditor or chartered accountant
Liaises with the Bank and the Board of Directors
Recommends changes to term deposits and other interest-bearing monies for the Community Association

Grant Application Director

Reports directly to the Executive and Board of Directors
Is an ex officio member of all committees under this functional head
Reports monthly to the Executive and Board of Directors on any grant application opportunities or updates on current grant application status
Provides advice and direction to the Committee(s)
Responsible for maintaining a log or file on all available municipal, provincial or private grant opportunities
Becomes familiar with all grant application processes and submission requirements
Assists any member of the Board with project fundraising through any available grants and facilitates the grant submission process

Community Planning & Engagement Director

Reports directly to the Executive and Board of Directors
Is an ex officio member of all committees under this functional head
Reports monthly to the Executive and Board of Directors on any planning or development activities involving and/or having some impact on the Community
Provides advice and direction to the Committee(s)
Shall be the Liaison with the Executive, Board of Directors and the City of Calgary
Reports to the Board on any City studies and/or development plans in progress for Board discussion and input
Set up meetings with the Community on development issues as needed.
Responsible for communication with the media (under the direction of the Executive Committee) and the dissemination of information of interest to the Community
Represents the interests of the community in meetings with the City of Calgary, City Planners, Transportation Project Office, Developers or any government official office
Responsible for Community residential concerns and represents the interests of the Community regarding Development Permit Applications, current City Parks Regulations and Community Bylaws
Mobilizing the network for any Community concerns
Ensures that all active volunteers are contacted and invited to the Annual Volunteer Appreciation Night
Supporting outside groups that wish to engage our community members
Engage with the residents about concerns and issues facing the community
Set up committees of residents where necessary

Membership Director

Reports directly to the Executive and Board of Directors
Is an ex-officio member of all committees under this functional head
Reports monthly to the Executive and Board of Directors on any newsletter issues and updates
Provides advice and direction to the Committee(s)
Requisitions funds for activities as needed
The collection point for community newsletter articles
Responsible for the delivery of the newsletter articles to the newsletter printer
Coordinates newsletter deliveries to newsletter route carriers
Responsible for ensuring newsletters are delivered to community residents in a timely fashion

Social Director

Reports directly to the Executive and Board of Directors
Is an ex officio member of all committees under this functional head
Reports monthly to the Executive and Board of Directors on the timetable of activities (Shawnessy Days, Winter Festival )
Provides advice and direction to the Committee(s)
Requisition funds for activities as needed
Represents the Community in the are of Sports and Recreational matters
Liaison with the City of Calgary's Community Recreation Coordinator of Community and Neighbourhood Services
Ability to plan a variety of programs for all ages
Maintain an active social involvement
Works with the Volunteer Coordinator to acquire and organize volunteers for all functions
Acquires prizes or sponsors for all activities
Liaison with Schools and surrounding Communities for youth programs and issues
Liaison with the City of Calgary's Community Recreation Coordinator at Community and Neighbourhood Services
Will have the assistance of other Board members as required
Coordinates a volunteer group to support the Rink site with regards to maintenance, ice making, snow removal, clean-up and reports on any required maintenance or equipment needs
Creates and coordinates any sporting events or activities (ie annual Community Golf Tournament

Director at Large

Reports directly to the Executive and Board of Directors
Is an ex officio member of all committees under this functional head
Reports monthly to the Executive and Board of Directors on any newsletter issues and updates
Provides advice and direction to the Committee(s)
Assists the board members with projects
Can initiate projects that have board approval